Home Tech Sharing a Screen for Ultimate Corporate Collaboration

Sharing a Screen for Ultimate Corporate Collaboration

written by Shane "Geek" Lundberg July 12, 2017

Many people have witnessed a live display of another person’s monitor. The broadcasting of a display is widely used in the classroom, the meeting room and elsewhere, but few people think about how incredibly useful it can be for a variety of other applications. Indeed, a screen share can do a great deal for collaborative communication.

According to Techopedia, screen sharing – also known as a desktop view – is access granted from one user to another to view the contents of their computer display. This can be used for many reasons, but some of the most common include:

  • Collaboration on professional projects.
  • Educating, either during tutoring sessions, replacing traditional lectures to the class, or other applications.
  • Conducting webinars.
  • Updating employees, team members and other users on system updates, bug fixes, etc.
  • Planning events, creating projections and other workplace tasks.
  • Hosting web-based meetings, relying on the device to act as a visual aid and focal point for participants.

These are some of the most widely-used applications of this technology, but there are nearly as many ways to put it use as there are regular users!

How to Employ the Monitor Share Technique

Knowing the best way to put a share into practice is key to using it effectively for your business’s needs. It can be difficult to know how the wide array of available applications can be used if employees do not have experience with their team’s audiovisual programming. Companies specializing in digital communications for the workplace – such as BlueJeans – can help corporate clients find the best way to utilizing a program’s screen share capability.

Important factors to consider when deciding how your office or organization will employ monitor sharing is how many users will need to contribute to the project. Will this be a small, informal session in which every participant is welcome to pitch in, or will facilitators act as lecturers, presenting to a large group of remote viewers in a way that imitates a seminar? Knowing how viewers and hosts plan to interact – as well as what additional features are needed, such as polls or other avenues of feedback – can help determine the best way to use the feature.

Why Use this Technique?

There are many benefits of screen sharing during video conference calls. Users of Quora come together to detail some of the practical uses of the feature, as well as reasons to put it to use in the corporate setting. Some of the information shared includes:

  • Show, not tell. When people can see exactly what is being discussed, they can remember and comprehend it better.
  • Real-time feedback and collaboration. Seeing the project in action makes it easier to contribute and voice educated opinions about the content.
  • Easy incorporation of visual aids in presentation. It’s no secret that visuals contribute heavily to the understanding of students during educational or workplace sessions, and adding media and other visuals to presentations is easy, using the remote viewing feature.
  • Unlimited file size. Whereas some files might be too large to send or open with typical means such as email or chat services, showing other team members what you’re looking at in real-time allows them to view the document or media themselves and to glean information from it, all without the presenter having to worry about resizing the file for distribution.
  • Highlighting program features and failures. When there are programming bugs that need to be addressed or new features that need to be explained, one of the best ways to do so is to display and demo these things directly to a user. When in-person demonstration is not practical, a shared screen can do the job perfectly.

The most important factor in deciding between sharing desktop views or not is seeing just how much more opportunity for interaction there is with the feature than in webcam, face-to-face video. When users can examine each other’s screens, they can better understand what’s being seen, explained and taught. It’s like sitting down beside one another with identical hard copies of material to look over together. Being on the same page – quite literally – as one another aids in the teaching or presenting process by keeping participants focused and helping them to see exactly where they are supposed to be within the session at any given point. It’s much harder to get lost with a map in front of you, after all!

No matter why a person chooses to collaborate via shared desktop views, the feature is a useful part of the academic and professional world. Classmates, teammates and coworkers can host live demonstrations and give examples of topics, techniques and technology, as well as exchange information more easily. Regardless of the specific application, this leads to better informed participants, quicker relaying of ideas and concepts, and communication that can only come from sharing materials directly.